For Attention of Chief Executives
I. The 56th Annual General Meeting of the Federation of Malaysian Manufacturers (FMM) will be held at Dewan FMM, Wisma FMM, 2nd Floor, No. 3, Persiaran Dagang, PJU 9,Bandar Sri Damansara, Kuala Lumpur on Friday, November 8, 2024 at 10.00 a.m.
II.
As part of our dedicated commitment to sustainable practices and reducing environmental footprint, the following documents are available to be viewed and downloaded from FMM’s website
www.fmm.org.my
i. Notice of 56th Annual General Meeting
ii. Proxy Form
iii. Reply Slip
III. Members’ attention is drawn to Clause 46 of the Federation’s Constitution which stipulates that Council members who have served for two years shall retire from office, but they shall be eligible for re-election PROVIDED THAT all the members of the Council shall be required to retire at the first Annual General Meeting following the adoption of this Clause.
Based on the above,
- All elected Council members shall serve for two years and shall retire at every alternate AGM but be eligible for re-election.
- However, because all the members of the Council shall be required to retire at the first AGM following the adoption of Clause 46 in 2023, all the 24 elected Council members at the 2022 AGM retired at the 2023 AGM and were eligible for re-election.
- All the 24 elected Council members at the 2023 AGM will serve for two years and will be retired at the 2025 AGM.
- Therefore, there will be no election of Council members at the 2024 AGM.
IV. The appointment and tenure of office of the President Emeritus, YBhg Tan Sri Lim Wee Chai, is governed by Clause 54 and his term of office shall follow that of the current President. The President Emeritus is an ex-officio member of the Council with voting rights.
V. The nominated members, Encik Mohammad Hafidz Rohani, Chief Executive Officer of Iana Corporation Sdn Bhd (4/4*),Encik Azli bin Norali, Head of Human Resources, Operations Malaysia of Super Food Technology Sdn Bhd (3/4*), Dr Matin Ng Chin Liang, Deputy Group CEO of UWC Automation Sdn Bhd were appointed into the Council (2/4*)will retire at the 56th AGM but they shall be eligible for re-appointment or election.
(* Indicates attendance at Council meetings up to September 2024.)
PROXY
VI. Under Clause 108 of the Constitution, no member or person attending the Annual General Meeting is entitled to hold more than One (1) proxy. To be valid, all proxy forms should be signed by the named authorised “Representative of Member” as registered in the Federation’s records.
VII. A proxy holder must be an Ordinary member of the Federation whose membership is not in suspension at any time during the financial year of election. If the proxy holder is from a member’s own company or group of companies, the person need not be the Representative of Member. However, if the proxy holder is from another member company, the person must be the named Representative of Member (Clause 106 refers).
VIII. To be valid, all proxy forms must be deposited at the FMM Office, Wisma FMM, No. 3 Persiaran Dagang, PJU 9, Bandar Sri Damansara, 52200 Kuala Lumpur, not less than forty-eight (48) hours before the time set for the Annual General Meeting.
IX. The Proxy Form must carry the original signature of the appointer, i.e. the original signed copy must be submitted. Faxed or emailed copy of the Proxy Form is acceptable provided it is accompanied by a photocopy of the appointer’s identity card (IC).
X. It is the responsibility of the appointer to ensure that he is the Authorised Representative of his company whose membership has not been suspended, and that the proxy holder, if from another member company, is the Authorised Representative of that company whose membership has also not been suspended.
ANNUAL REPORT AND AUDITEDFINANCIAL STATEMENTS
XI. The FMM Annual Report 2023/2024 for the financial year ended June 30, 2024 is available on FMM website (https://www.fmm.org.my/Publications-@-Publications_List.aspx)
ATTENDANCE AT THE ANNUALGENERAL MEETING
XII. Please complete the Reply Slip to indicate your attendance at the Annual General Meeting and return it to the Secretariat not later than October 25, 2024. (Email:hanmy@fmm.org.my / rohaida@fmm.org.my).